Cover Letter Outline


(Ms. or Mr.) I.M. Hiring
Personnel Manager
Name of Company
Company Address
City, State, Zip

Dear (Ms. or Mr.) Hiring:

Your opening paragraph should arouse interest on the part of the reader. Tell the employer why you are writing the letter. Do not say in the first paragraph that you are looking for a job. Give information to show your specific interest in the company.

Your middle paragraphs should create desire. Give details of your background that will show the reader why one should consider you as a candidate. Be as specific as possible about the kind of a job you want. Don't make the reader try to guess what you would be interested in.

Refer the reader to your general qualifications on your enclosed resume or other material. Use as much space as you need to tell your story but keep it brief and to the point.

In your closing paragraph you ask for action. Ask for an appointment suggesting a time when you will contact the individual. You may now list your dates of availability.

Sincerely yours,

[Your Signature]

Type your name here


Sample Cover Letter


Dr. Melvin W. Simms
Andromeda, Inc.
P.O. Box 746
Nacogdoches, TX 75965

Dear Dr. Simms:

I am presently a physics and engineering student in the Stephen F. Austin State University, College of Science and Mathematics. I have had experiences in programming C language and am experienced with all applications in the Microsoft Office environment. I have strong communication and interpersonal skills and have lots of experience with presentations.

I am currently completing a course in electronics and am working on a project revising a system for radio communications. Additionally, I am working at a local Radio Shack franchise selling electronic equipment. As you can see, my course work and experience would be appropriate in your environment.

My resume is enclosed for your review and consideration. I will telephone you during the week of June 3rd to discuss the possibility of setting up an interview. I will be available for full-time cooperative education employment from June 25, 1994 through December 31, 2020.

I look forward to speaking with you soon.

Sincerely yours,

[Signature]

Ralph Fuller


Another Cover Letter Sample


Ms. Cynthia Freitas
JNC Corporation
210 Hamilton Circle
Armonk, New York 82891

Dear Ms. Freitas:

I am currently enrolled in the physics program at Stephen F. Austin State University in Nacogdoches, TX. I completed my second six-month co-op work period with the JCN World Trade Corporation. I am now attending classes at Stephen F. Austin and working as a part-time student at JCN NAD Northeast Region Office.

Through my previous college and work experience, I have developed a strong background and interest in computer related research, management education and support. Currently my interests are in the development of intelligent workstations in the business environment with further interests in the education and support of end users.

I would like to continue my
career development in the microcomputer field. Due to my extensive knowledge of, and experience with, microcomputers, particularly with JCN, I would make an ideal candidate for co-op employment in the Armonk facility. I will be available for employment during the period beginning June 25, 2020 and ending December 28, 2020. Enclosed for your review is my resume and a copy of my JCN job evaluation. These provide a more comprehensive view of my qualifications.

I would appreciate a personal interview to discuss the possibility of beginning a co-op position in Armonk. I may be contacted at the above address and phone. Thank you for your time and interest. I look forward to speaking with you in the near future.

Sincerely yours,

Thurston Wallingford, III


How to Write a Cover Letter

A cover letter allows you to personalize your resume when it is mailed to prospective employers in response to advertisements or to inquire about possible interviews. The letter's main purpose is to advertise your strengths and assets in a way that would interest employers in interviewing you. It is also useful in that it can save valuable time by enabling you to visit only the most promising prospects or helping you avoid places where there is no interest in you as a prospective employee.

To attract the reader's ATTENTION, the cover letter must look good and be easy to read. Use of quality 8 1/2" X 11" paper, correct English, spelling, spacing, paragraphing, margins and above all, flawless typing is a must. Address it to a particular person by name, making sure that the spelling and title of the individual are correct. The person addressed should hold an influential position in the company. A good cover letter is not too long, so try to limit yours to only part of a single page.

The first paragraph should arouse the reader's INTEREST. This can be done by stating some particular knowledge you have of the reader's business, by a comment on some "timely" issue relating to the company's operation or by an impersonal statement of some outstanding fact relating to your ability that would probably appeal to the employer.

The body of the cover letter should make the employer DESIRE to interview you by explaining what you can do for his/her company. Put yourself in the employer's position as you write and present facts that will both be interesting and accurately describe your assets and qualifications. Your prospective employer will be interested in your ability to make and/or save money, to conserve time, to effectively assume and discharge responsibility and to produce results more rapidly and economically than anyone else. Do not stress your bad points, such as lack of experience or unemployment.

The last paragraph should request ACTION. Ask directly for an interview stating specific times and dates when you will call to arrange an interview. In all circumstances be courteous but use a direct approach.
The letter should end with the formal salutation, "Sincerely yours." Below the salutation, type your name and then add your signature. Remember the use of AIDA (ATTENTION, INTEREST, DESIRE, ACTION) will result in a cover letter that is both pleasing to read and effective.